Apps Introduction

This section is for users - if you are looking at configuring apps as a system administrator of RSpace, please see Introduction to configuring RSpace Apps


The Apps tab lets you activate extra features of RSpace to suit your needs.

These features include:

  • external file storage services (Dropbox, Box, OneDrive, Egnyte, Google Drive, GitHub, OwnCloud and NextCloud and ),
  • chemistry support (ChemAxon sketcher/chemical search)
  • messaging (Slack, Microsoft Teams)
  • data repositories (Figshare, Dataverse)
  • publication repositories (Mendeley)
  • protocols (
  • Colony management (PyRat)
  • Data Management Plans (DMPTool, prototype, Argos)
  • Embeded videos (Jove / YouTube)

For a full list of the supported apps and their availability, see Integrations List & Availability.

Enabling apps

By default, some of these apps are not enabled, so you need to opt-in to enable them. Some Apps can be activated immediately, whereas others require some additional setup by administrators or RSpace staff.

To activate any of the these apps, click on the Apps tab:

You can use the top bar to filter by type. In the Apps page, click on any icon to learn more about how the app works, and to enable or disable it. More information on specific integrations is available in our Integrations category.

As an example, below is a screenshot for the Box Integration App. Click on Enable to activate an app; once activated, the functionality is immediately available. You will have to refresh any documents to have the icon available in the toolbar.

If you're on an RSpace Team or Enterprise instance and some or all of these icons are greyed out, it’s because the RSpace administrators for your installation don’t make that app available. Please request to them to make the app(s) available. The steps are detailed in Configuring availability of Apps.

Using apps while editing a document

All of the activated apps will place an icon in the editor toolbar so that you can use them while editing a document or notebook entry. Here is a screenshot showing all Apps enabled:


The integration doesn't work!

  1. Ensure that you have followed the setup instructions for the specific integration
  2. The app might require extra setup from the administrators of your RSpace Team or Enterprise instance. Information for System Administrators on which apps work out-of-the-box and which ones require extra setup is described in Introduction to configuring RSpace Apps.
  3. If the problem persists, please contact us with a description of the issue.

The integration is greyed out in the Apps page!

This means that the RSpace administrators of your Team or Enterprise instance don't make that app available. Please contact your administrators make the app available, using the steps in Configuring availability of Apps.

Learn more

You can find information about specific integrations on the integrations category, or watch the video tutorial.

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