Creating a New LabGroup

Groups are used to bring together users and their documents, and the basic, most frequently used group in RSpace is the LabGroup. While some groups naturally arise from existing lab organisations, LabGroups can be created for any subset of users, but will be structured with the standard lab setup of someone as the overall authority in charge of  and overseeing the group’s work, and everyone else working under that authority. Every group member can have one of three roles: PI, Lab Admin or User.

As a PI (Principal Investigator), you have permission to view all documents owned by members of the group and may administer the group’s membership; Lab Admins have permission to administer the group (e.g., add/remove group members), but do not by default have the ability to view all content pertaining to the group. As PI, you can create Lab Admins, and therefore delegate some administrative responsibility to other members of your LabGroup.

Every user has an option in their My RSpace scrolling menu to ‘Create Group’, and an existing LabGroup PI can create multiple groups with themselves or someone else as PI. Any group created will require a PI for, at least, point of contact and basic administration purposes: the user creating the group can choose to adopt this role themselves or to nominate someone else to take this position– nominees are contacted by e-mail, so they can be either registered users or non-registered individuals who would be asked to sign up to RSpace and become the PI of the new LabGroup. Creating a new LabGroup with yourself as PI will instantly generate a group on the system and contact anyone you have chosen to invite to be group members by email (again both registered RSpace users and/or external addresses can be contacted). Initiating a group and nominating a PI will defer creation of the group and invitations to potential members until the PI invitation has been accepted.

In My RSpace > Create Group:

Navigate to the Create LabGroup section within MY RSpace and click on the Create Group button.

On the first screen choose a descriptive name for the group.

Next select whether to make yourself PI or to nominate someone else.

If nominating someone else, enter one e-mail of the individual you wish to invite as PI into the box which appears – RSpace autocomplete will offer options of known users as you type, or you can enter the full address of any other individual.

Please note that if selecting someone else as a PI, the group will not be created until the PI approves the group.

Add emails to the invitations lists to invite members as the LabGroup is created. Entries in the known users box will be autocompleted, but unknown users can also be invited by typing and entering in the second box. Further users can also be invited any time after the creation process is completed.

The final page will display a summary of the group you wish to create and all invited users. You can still go back at this stage and change details.

After you have reviewed you can then click Create Labgroup to complete the process.

Upon Submission, you will be informed your new group has been created. You can then either create another group or review within the My Lab groups section.

More About Group Creation

While being PI of one LabGroup, you can also:

– Become a user or Lab Admin in other groups created by yourself or other users– Become PI of more than one group or create new Groups with yourself as PI or Lab Admin– Initiate Collaboration Groups in conjunction with other PIs.

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