Creating a New LabGroup

Groups are used to bring together users and their documents. The basic, most frequently used group in RSpace is the LabGroup. LabGroups can be created for any subset of users, but will always be set up as having a PI (Principal Investigator) in charge of and overseeing the group's work.

Every group member can have one of three roles:

  • PIs have permission to view all documents owned by members of the group and may administer the group’s membership. A PI can create Lab Admins, and therefore delegate some administrative responsibility to other members of their LabGroup.
  • Lab Admins have permission to administer the group (e.g., add/remove group members), but do not by default have the ability to view all content pertaining to the group.
  • Users do not have permissions to view documents *unless explicitly shared) or administer the group's membership

While being PI of a LabGroup, you can also:

  • Become a user or Lab Admin in other groups created by yourself or other users
  • Become PI of more than one group or create new Groups with yourself as PI or Lab Admin
  • Initiate Collaboration Groups in conjunction with other PIs

Creating a Group

Every user has an option to create a group, and an existing LabGroup PI can create groups with themselves or someone else as PI.

  1. Navigate to the My RSpace tab
  1. Click on Create LabGroup
  1. Click on Create Group
  1. Choose a descriptive name for the group, then click on Next
  1. Next, select whether to make yourself PI or to nominate someone else, then click on Next. Any group created will require a PI for, at least, point of contact and basic administration purposes.
    Creating a new LabGroup with yourself as PI will instantly generate a group on the system and contact anyone you have chosen to invite to be group members by email (again both registered RSpace users and/or external addresses can be contacted).
    If nominating someone else as PI, enter the e-mail of the individual you wish to invite as PI into the box which appears – RSpace autocomplete will offer options of known users as you type, or you can enter the full address of any other non-registered individual (they will be asked to sign up to RSpace before becoming a PI).
    Please note that if selecting someone else as a PI, the group will not be created and invitations to potential members will not be sent until the PI approves the group.
  1. Add emails to the invitations lists to invite members as the LabGroup is created. Entries in the known users box will be autocompleted, but unknown users can also be invited by typing and entering in the second box. Further users can also be invited any time after the creation process is completed.
  1. The final page will display a summary of the group you wish to create and all invited users. You can still go back at this stage and change details. After you have reviewed you can then click Create Labgroup to complete the process.
  1. Upon submission, you will be informed your new group has been created. You can then either create another group, or review the newly created group within the My LabGroups section (My RSpace > My LabGroups).


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