The Workspace

Your main point of entry and centre of operations within RSpace is the Workspace, which is what you will see once you log in. The Workspace has a main toolbar for working with your documents and a table beneath to display your files and folders.

The Workspace Toolbar

The toolbar buttons are focused on the main tasks you can choose to do here:

  • a Create button to make new documents and folders
  • a View button to change how the files and folders are displayed
  • a Message icon to instantly message other users
  • a search mechanism to search for files, documents and content
  • a series of filter and display buttons which can be used to change what is being displayed in the Workspace table. The filter buttons can be selected to create filtered subsets of your documents, limiting by if shared with you or if marked by you as a favourite, and can be used in conjunction with the search mechanism for more granular selections to display.
  • a toggle button to move between a folder-based view which shows your files in a folder hierarchy and a flat view of all your files arranged simply by recency of access.

Above the toolbar to the right are tabs to take you to the other main areas of the application.

The Workspace Table

The main features of the Workspace listings table are as follows:

  • Your folders, notebooks and documents appear in this table in the Workspace view.
  • The folder view is specific for each individual – you can move documents and folders around without affecting anyone else’s view.
  • By default, documents that you create are initially private to you and your PI.
  • If you are a member of a group, you can share documents with that group, or RSpace Community users can share with any individuals as well as within groups. These documents will appear in the ‘Shared’ folder of other users as an alias to the original document. Learn more about collaboration here.
  • The Shared folder is currently ‘fixed’ – i.e., it cannot be renamed, moved, or deleted. This is because this folder is used by the system to hold shared content – this will probably be empty to begin with. This system is not set in stone and can be re-organised, depending on feedback.
  • The search box can be used to filter the list of documents that are displayed:
    • Full text search over documents
    • Tag search
    • By document name
    • Document form type
    • Modification dates
  • The Examples folder contains several example documents that have been created automatically by the system to demonstrate the type of content RSpace can hold.
  • Clicking on on one or more ‘Options’ checkboxes beside documents in the table activates a secondary toolbar with various available operations:


Clicking on the name of a user in the Owner column will pop open a miniprofile with information on that user, as well as buttons to directly send a message to them and open their full profile. Clicking on a user's name also works in other places, such as group pages.

How did we do?

Powered by HelpDocs (opens in a new tab)

Powered by HelpDocs (opens in a new tab)