Migrating Data from Community/Team/Test Server to Team/Enterprise

If your organisation has recently set up an RSpace Team or Enterprise server, you might want to migrate your data from your old server (RSpace Community, RSpace Team, or the test server you were using) to this new server. This is a straightforward process.

Each user that wants to migrate their data will have to:

  1. Export all their data from the old server as an XML archive (see Exporting all of your work in Export options), which will enable them to download the XML archive to their computer
  2. Import the XML archive into their account on the new server (see Importing RSpace XML archives in Importing Content)
Some browsers and operating systems may automatically extract downloaded archives for user convenience. Please ensure that during data migration (Export -> Import) the file selected for import is an archive file and you're not trying to import the extracted archive folder

Please note that:

  • Groups and sharing will need to be set up again (see LabGroups, Sharing Content)
  • The user performing the import will automatically be assigned as the owner of the imported documents
  • When importing into an RSpace version < 1.69.50, the document creation timestamps will be replaced by the import creation time. Since 1.69.50, the original creation timestamps are preserved. Furthermore, the original creator will be shown in the imported document's Info Panel:
  • Some document duplicaton might occur, if eg. a sharer and a sharee both import a shared document. You will need to delete copy and ensure that links to the deleted copy are updated
  • The original revision history and audit information are not preserved. If you wish to preserve a record of the original revision history, make an XML Archive to include the Revision History, and keep it, as it contains all of this metadata. You can also ask us to send you a copy of the audit logs or database dumps of the old server.
Digital signatures are NOT supported by this migration method. Digital signatures are only valid within the context of the secure RSpace server where they were created, although SHA256 protected versions of signed documents CAN be downloaded and stored outside RSpace if necessary.

PIs can Export a LabGroup’s Work, but note that this will make the PI the owner of all the documents when the data is imported back into the new server. Only use this option if you do not care about preserving the ownership information, but wish to easily migrate all the work done.

If you have been using the free Community for evaluation purposes and you want to prevent users from accidentally continuing to log into the Community server after the migration has occured, you can email support@researchspace.com to request that we disable the OLD account on Community server so that users will only be able to log into their own account on your new server.

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