Archiving and Export

Archiving and Export in RSpace is straightforward. After completing the Export dialog, the resulting file is made available to download or store. Each file type is discussed in turn below.

  • XML or HTML files are available temporarily for download, via a link sent to the user in an RSpace notification. Respond promptly to this notification and click the link it contains to download your export file, as the link will become inactive after a period of time.
  • PDF and .DOC files are added to the Exports section of the Gallery, and from there can be used in documents (and therefore shared with other RSpace users), viewed as single read-only documents, sent to file repositories or become available – like all other Gallery PDFs/.DOCs – for publishing and distribution.

Publishing PDFs & .DOC exports

To choose to make Gallery PDFs or MS .DOC files public and share content with people who are not RSpace users, select the checkbox a of PDF/.DOC you wish to publish, then click ‘Publish’ in the Gallery menu. This will produce a stable download link that you can copy and share with other users, who do not need to be authenticated.

Import of archives back into RSpace

Currently, import of an archive will add all documents as new documents back into RSpace. To do this, navigate to the MyRSpace tab and scroll to the Export-Import icon. Use the right ‘Import’ panel to upload a previously downloaded zip file. After uploading, you will be redirected to the Workspace page which will show the new documents. The current behaviour is that:

  • The person importing will become the new owner of the imported documents.
  • Documents are imported as ‘new’ documents and will not overwrite existing data.
  • Groups and permissions are not maintained between export and import ( for example, you might be importing into a new installation where those groups and users do not exist, or importing an old archive from a long time ago, and those users are no longer registered)


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