Archiving and Export

Archiving and Export in RSpace is straightforward. After completing the Export dialog, the resulting file is made available to download or store. Export Options provides a step-by-step guide on how to export documents and how to export all of your work, while Export Formats describes the various export formats.

To summarise:

  • XML or HTML files are available temporarily for download, via a link sent to the user in an RSpace notification. Respond promptly to this notification and click the link it contains to download your export file, as the link will become inactive after a period of time.
  • PDF and .DOC files are added to the Exports section of the Gallery, and from there can be used in documents (and therefore shared with other RSpace users), viewed as single read-only documents, sent to file repositories or become available – like all other Gallery PDFs/.DOCs – for publishing and distribution.

Publishing PDFs & .DOC exports

This guide assumes you've already generated a PDF/.DOC to publish. For a step-by-step guide on how to generate PDF/.DOC documents from RSpace files, check out Export Options.

To choose to make Gallery PDFs or MS .DOC files public and share content with people who are not RSpace users:

  1. Navigate to the Gallery
  1. Select the Exports Gallery
  1. Select the checkbox a of PDF/.DOC you wish to publish, then click Publish in the Gallery menu.
  1. This will produce a stable download link that you can copy and share with other users, who do not need to be authenticated.

Import of archives back into RSpace

Currently, import of an archive will add all documents as new documents back into RSpace. Note that the archive must be an RSpace .XML zip file for the import to work. To learn how to export your work as an XML zip bundle, check out Export Formats.

  1. Navigate to the My RSpace tab

  1. Then, click on the right arrow until you can see the Export-Import button and click it:
  1. Use the right Import panel to upload a previously downloaded RSpace zip file:
  1. Then, click on Import.
  1. You will be presented with an Archive Import Report, with a list of documents imported and the global IDs that were assigned to them.

The current import behaviour is that:

  • The person importing will become the new owner of the imported documents.
  • Documents are imported as ‘new’ documents and will not overwrite existing data.
  • Groups and permissions are not maintained between export and import (for example, you might be importing into a new installation where those groups and users do not exist, or importing an old archive from a long time ago, and those users are no longer registered)

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