Export Formats

Documents can be exported from RSpace in several formats which are presented in a pop-up dialog when you choose to export selected work from the Workspace or to Export All from My RSpace. Export Options provides a step-by-step guide on how to export documents.

The available formats are each suited to a particular intended use of the exported files:

  • a Zip file containing HTML is the ideal choice if you are wanting to view, edit and otherwise work with your content outside of RSpace
  • a Zip file containing XML is best suited to content which is likely to be exported to a repository or archive, re-imported back into your RSpace instance or transferred between RSpace instances (see Importing Content into RSpace)
  • a PDF is ideal to compile together work in a viewable but non-editable file
  • a DOC (MS Word) file allows for exported documents to be easily editable within Word

Further configuration options complete the export process and the resulting files are made available to download or store.

PDF

One or more documents or folders can be exported as a PDF, and you can configure the way the pages and sections of the PDF are constructed. The PDF format is familiar and easy to access, but does not unclude attached data files.

  • To export as PDF, select one or more documents or folders, then click ‘Export’, and choose the PDF format (check out Export Options for a detailed guide).
  • You can configure your PDF contents in the export dialog, and can optionally choose a name for your PDF export.
  • When multiple documents are selected for export they are conveniently collated together into one single PDF, and a footer table is generated with details of the full path for each included link.
  • After submitting the export request, RSpace will schedule the export and notify you when it’s ready. In the notification, there is a link to the 'Exports' section of the 'Gallery' tab, from which you view the PDF by clicking on the thumbnail, or download it by selecting its checkbox and clicking on 'Download' in the side-menu that appears.

HTML

HTML makes a self-contained, text-based export of content, for easy access and sharing with collaborators, archiving or even, possibly, future editing outside of RSpace. All attached files are included in their original format, the data is organised and linked exactly as it was in RSpace, and the bundle is browsable with any web browser.

  • To export as HTML, select one or more documents or folders, then click ‘Export’, and choose the HTML format (check out Export Options for a detailed guide).
  • You can choose whether you want to include linked documents in the export, and to what depth (whether the documents linked to by those additional documents should also be included).
  • After submitting the export request, RSpace schedules the export and notifies you when it’s ready. In the notification, there is a link to download the HTML export as a zip file.

  • Download and extract the zip archive, and then open the file ‘index.html’ See below) in your browser to see a main table of content page. You can now navigate your exported content offline.

XML

The XML format best suited for export of data cohorts destined for future re-import back into another RSpace server or account (e.g., when a student is graduating and moving to a different university), or for export to a long-term repository or archive that requires or prefers data to be in the the XML format. XML may also be good choice if you want to import data into a third-party system that specifically supports ingestion of XML.

  • To export as XML, select one or more documents or folders, then click ‘Export’, and choose the XML format (check out Export Options for a detailed guide).
  • You can choose whether you want to include linked documents in the export, and to what depth (whether the documents linked to by those additional documents should also be included).
  • You can optionally include the entire revision history of the documents to export.
  • After submitting the export request, RSpace will schedule the export and notify you when it’s ready. In the notification, there is a link to download the XML export as a zip file.

  • After downloading and extracting the zip archive, you can inspect the contents – these will be in a computer-readable XML format.

DOC

This format is especially useful if you would like to edit the content of an RSpace document offline, outside of RSpace, then return the edited file back to RSpace later. MS Word exporting is detailed in Exporting to Word. Note that Word export is only available if you select an individual document.


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