Create New Users (for System Admins)

The following information is only applicable to a Team or Enterprise instance of RSpace.

To create an individual new user, log in as a System Admin, access the System tab and select the ‘Create Account’ button in the toolbar.

Options are available across the page-top to create the new user with any of the top-level RSpace roles: a regular user, a PI, an RSpace Admin in charge of managing a Community, or a full RSpace Admin with equal powers to the Admin currently creating the user.


All new users will require entry of identifying details such as names and email address, and a username must be created along with a password – which can be temporarily generated by the system and updated by the user when they log in. Crucially, the password (whether entered or generated) and username must either be known to the prospective user already – for example, if they supplied them – or must be stored outside of RSpace to be communicated to them, as they will need to be able to log in using their credentials.

Each role will then require or be able to include some specific additional details, such as creating a LabGroup for a PI. System Admins can be created with only their basic details, as their remit is deployment-wide. Click ‘Create’ and the user is added to the system. New users added in error can be removed in the Directory listing.

Your server can also be configured by Research Space to enable convenient "self-signup" (with or without user-by-user approval) so that users can create their own accounts when they visit RSpace for the first time. Talk to your trainer during your live Sysadmin training to decide which option is best for you.

Batch User Upload

If you want to create more than a few users, consider using Batch User Registration.

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