Sharing Data with non-RSpace Users (for Edinburgh)
Because RSpace is operating behind the University of Edinburgh’s firewall, sharees will need an EASE account in order to use the link to see the record being shared. This will work automatically with Edinburgh colleagues who do not have an RSpace account. External collaborators will need a guest EASE account to access the record being shared.
It is possible to publish records that have been exported as a PDF/.DOC file. This will generate a stable URL that can then be shared with external parties, which do not need to be authenticated into RSpace to access the record. They will be able to see a read-only version of the record by clicking on the link.
You can learn how to publish PDFs/.DOC files in Archiving and Export, and how to export data in Export Options and Export Formats.